Payroll Links and Forms

On this page, you will find PDF files of commonly used forms required for a new employee, as well as links for new employers and the NH and Federal Employer Handbooks.

W-4 Form – Employees report their withholding for Federal Tax

ME W-4 Form – Employees report their withholding for the State of Maine

I-9 Form – Employee proof of eligibility to work in the US

Direct Deposit Authorization – Employee authorization to deposit paycheck to bank account(s)

NH Employer Handbook – Payroll tax payment and reporting rules

New Hire Form (NH) – Required to be filed within 20 days of the hire date

NH Status Report – Filed after the first paycheck is submitted to obtain a NH identification number for NHES unemployment reporting

Federal Employer Handbook – Commonly called Circular E, or Publication 15, explains the Federal tax payment and reporting rules

Apply for an EIN – Required for all employers, may be used to avoid using your social security number on W-9 and other forms

Apply for EFTPS (Electronic Federal Tax Payment System – All tax deposits are required to be made through this electronic payment system

Form W-9 – This should be obtained prior to paying any subcontractors and will be used to issue Form 1099 at  year-end ($600 or more in services paid)

Payroll Overview