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Payroll Links and Forms

On this page, you will find PDF files of commonly used forms required for a new employee, as well as links for new employers and the NH and Federal Employer Handbooks.


W-4 Form – Employees report their withholding for Federal Taxpayday calendar

ME W-4 Form – Employees report their withholding for the State of Maine

I-9 Form Employee proof of eligibility to work in the US

Direct Deposit AuthorizationEmployee authorization to deposit paycheck to bank account(s)


NH Employer Handbook – Payroll tax payment and reporting rules

New Hire Form (NH) – Required to be filed within 20 days of the hire date

NH Status Report – Filed after the first paycheck is submitted to obtain a NH identification number for NHES unemployment reporting


Federal Employer Handbook – Commonly called Circular E, or Publication 15, explains the Federal tax payment and reporting rules

Apply for an EIN Required for all employers, may be used to avoid using your social security number on W-9 and other forms

Apply for EFTPS (Electronic Federal Tax Payment System – All tax deposits are required to be made through this electronic payment system


Form W-9 – This should be obtained prior to paying any subcontractors and will be used to issue Form 1099 at  year-end ($600 or more in services paid)


Payroll Overview

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